1045.13 REPORTING REQUIREMENTS.
(a) Baseline Monitoring Reports.
(1) Within either 180 days after the effective date of a categorical pretreatment standard, or the final administrative decision on a category determination under 40 CFR 403.6(a)(4), whichever is later, existing significant industrial users subject to such categorical pretreatment standards, and currently discharging to or scheduled to discharge to the POTW, shall be required to submit to the POTW a report which contains the information listed in paragraph (a)(2) hereof. At least ninety days prior to commencement of their discharge, new sources, and sources that become industrial users subsequent to the promulgation of an applicable categorical standard, shall be required to submit to the POTW a report which contains the information listed in paragraph (a)(2) hereof. A new source shall also be required to report the method of pretreatment it intends to use to meet applicable pretreatment standards. A new source shall also give estimates of its anticipated flow and quantity of pollutants discharged.
(2) The industrial user shall submit the following information:
A. Identifying information. The name and address of the facility, including the name of the operator and owners.
B. Wastewater discharge permits. A list of any environmental control wastewater discharge permits held by or for the facility.
C. Description of operations. A brief description of the nature, average rate of production, and standard industrial classifications of the operations carried out by such industrial user. This description should include a schematic process diagram which indicates points of discharge to the POTW from the regulated processes.
D. Flow measurement. Information showing the measured average daily and maximum daily flow, in gallons per day, to the POTW from regulated process streams and other streams, as necessary, to allow use of the combined waste stream formula set out in 40 CFR 403.6(e).
E. Measurement of pollutants.
1. Identification of the categorical pretreatment standards applicable to each regulated process.
2. The results of sampling and analysis identif3ring the nature and concentration (and/or mass, where required by the standard or by the POTW) of regulated pollutants in the discharge from each regulated process. Instantaneous, daily maximum and long term average concentrations (and flow, required for SIU) shall be reported. The sample shall be representative of daily operation and shall be analyzed in accordance with procedures set out in subsection U) hereof.
Sampling must be performed in accordance with procedures set out in subsection (k) hereof.
F. Certification. A statement reviewed by the industrial user’s authorized representative and certified by a qualified professional, indicating whether pretreatment standards are being met on a consistent basis, and, if not, whether additional operation and maintenance (O&M) and/or additional pretreatment is required to meet the pretreatment standards and requirements.
G Compliance schedule. If additional pretreatment and/or O&M will be required to meet the pretreatment standards, the shortest schedule by which the industrial user will provide such additional pretreatment and/or O&M. The completion date in this schedule shall not be later than the compliance date established for the applicable pretreatment standard. A compliance schedule made pursuant to this section must meet the requirements set out in subsection (b) hereof.
H. Signature and certification. All baseline monitoring reports must be signed and certified in accordance with Section 1045.11(g).
(b) Compliance Schedule Progress Report. The following conditions shall apply to the schedule required by paragraph (a)(2)G. hereof. The schedule shall contain progress increments in the form of dates for the commencement and completion of major events leading to the construction and operation of additional pretreatment required for the user to meet the applicable pretreatment standards (such events include hiring an engineer, completing preliminary and final plans, executing contracts for major components, commencing and completing construction and beginning and conducting routine operation). No increment referred to above shall exceed six months. The industrial user shall submit a progress report to the Enforcing Officer no later than fourteen days following each date in the schedule and the final date of compliance, including, as a minimum, whether or not it complied with the increment of progress, the reason for any delay and, if appropriate, the steps being taken by the industrial user to return to the established schedule. In no event shall more than six months elapse between such progress reports to the Enforcing Officer.
(c) Report on Compliance with Categorical Pretreatment Standard Deadlines. Within ninety days following the date for final compliance with applicable categorical pretreatment standards, or in the case of a new source, following commencement of the introduction of wastewater into the POTW, any industrial user subject to such pretreatment standards and requirements shall submit to the POTW a report containing the information described in paragraphs (a)(2)D. to F. For industrial users subject to equivalent mass or concentration limits established in accordance with the procedures provided in 40 CFR 403.6(c), this report shall contain a reasonable measure of the industrial user’s long term production rate. For all other industrial users subject to categorical pretreatment standards expressed in terms of allowable pollutant discharge per unit of production (or other measure of operation), this report shall include the industrial user’s actual production during the appropriate sampling period. All compliance reports must be signed and certified in accordance with Section 1045. 11(g).
(d) Periodic Compliance Reports.
(1) Any significant industrial user subject to a pretreatment standard shall, at a frequency determined by the Enforcing Officer, but in no case less than twice per year (in June and December), submit a report indicating the nature and concentration of pollutants in the discharge which are limited by such pretreatment standards and the measured or estimated average and maximum daily flows for the reporting period. All periodic compliance reports must be signed and certified in accordance with Section 1045.11(g).
(2) All wastewater samples must be representative of the industrial user’s discharge. Wastewater monitoring and flow measurement facilities shall be properly operated, kept clean, and maintained in good working order at all time. The failure of an industrial user to keep its monitoring facility in good working order shall not be grounds for the industrial user to claim that sample results are unrepresentative of its discharge.
(3) If an industrial user subject to the reporting requirement in and of this section monitors any pollutant more frequently than required by the POTW, using the procedures prescribed in subsection (k) hereof, the results of this monitoring shall be included in the report.
(e) Report of Changed Conditions.
(1) Each industrial user is required to notify the Enforcing Officer of any planned significant changes to the industrial user’s operations or system which might alter the nature, quality or volume of its wastewater at least thirty days before the change.
(2) The Enforcing Officer may require the industrial user to submit such information as may be deemed necessary to evaluate the changed condition, including the submission of a wastewater discharge permit application as provided in Section 1045.11(f).
(3) The Enforcing Officer may issue a wastewater discharge permit under Section 1045.11(h) or modify an existing wastewater discharge permit under Section 1045.12(d).
(4) No industrial user shall implement the planned changed conditions until and unless the Enforcing Officer has responded to the industrial user’s notice
(5) For purposes of this subsection, flow increases of ten percent or greater over the self-monitoring period as specified in the wastewater discharge permit, and the discharge of any previously unreported pollutants, shall be deemed significant.
(f) Reports of Potential Problem Discharges.
(1) In the case of any discharge, including, but not limited to, accidental discharges, discharges of a non-routine, episodic nature, a non-customary batch discharge, or a slug load, which may cause potential problems for the POTW (including a violation of the prohibited discharge standards provided in Section 1045.09(a), it is the responsibility of the industrial user to immediately telephone and notify the POTW of the incident. This notification shall include the location of the discharge, the type of waste, the concentration and volume, if known, and corrective actions taken by the industrial user. Notification shall be given to the offices of SWDCMA (twenty-four hours per day). The telephone number is provided in the wastewater discharge permit.
(2) Within five days following such discharge, the industrial user shall, unless waived by the Enforcing Officer, submit a detailed written report describing the causes of the discharge and the measures to be taken by the industrial user to prevent similar future occurrences. Such notification shall not relieve the industrial user of any expense, loss, damage, or other liability which may be incurred as a result of damage to the POTW or natural resources, or any other damage to person or property; nor shall such notification relieve the industrial user of any fines, civil penalties, or other liability which may be imposed by this chapter.
(3) Failure to notify the POTW of potential problem discharges shall be deemed a separate violation of this chapter.
(4) A notice shall be permanently posted on the industrial user’s bulletin board or other prominent place advising employees to call in the event of a discharge as described in paragraph (f)(1) hereof Employers shall ensure that all employees, who may cause or suffer such a discharge to occur are advised of the emergency notification procedure.
(g) Retorts From Nonsignificant Industrial Users. All industrial users not subject to categorical pretreatment standards and not required to obtain a wastewater discharge permit shall provide appropriate reports to the POTW as the Enforcing Officer may require.
(h) Notice by Industrial Users of Violations: Repeat Sampling and Reporting. If sampling performed by an industrial user or the POTW indicates a violation, the industrial user must notify the POTW within twenty-four hours of becoming aware of the violation. The industrial user shall be required to repeat the sampling and analysis and submit the results of the repeat analysis to the POTW within thirty days after becoming aware of the violation, The Enforcing Officer shall be given a minimum of seventy-two hours notice by the industrial user of the date, time and place of the resample.
(i) Notification of Hazardous Waste Discharges.
(1) Any industrial user who commences the discharge of hazardous waste shall notify the POTW, the EPA Regional Waste Management Division Director, and the State hazardous waste authorities in writing of any discharge into the POTW of a substance which, if otherwise disposed of, would be a hazardous waste under 40 CFR Part 261. Such notification must include the name of the hazardous waste as set forth in 40 CFR Part 261, the EPA hazardous waste number, and the type of discharge (continuous, batch, or other). If the industrial user discharges more than ten kilograms of such waste per calendar month to the POTW, the notification shall also contain the following information to the extent such information is known and readily available to the industrial user: an identification of the hazardous constituents contained in the wastes; an estimation of the mass and concentration of such constituents in the waste stream discharged during that calendar month; and an estimation of the mass of constituents in the waste stream expected to be discharged during the following twelve months. All notifications must take place no later than 180 days after the discharge commences, Any notification under this paragraph need be submitted only once for each hazardous waste discharge. However, notifications of changed discharges must be submitted under subsection (e) hereof. The notification requirement provided in this section does not apply to pollutants already reported under the self-monitoring requirements of subsection (a), (c) and (d) hereof.
(2) Dischargers are exempt from the requirements of paragraph (i)(1) hereof during a calendar month in which they discharge no more than fifteen kilograms of hazardous wastes, unless the wastes are acute hazardous wastes as specified in 40 CFR 261.30(d) and 261.33(e). Discharges of more than fifteen kilograms of non-acute hazardous wastes in a calendar month, or of any quantity of acute hazardous wastes as specified in 40 CFR 261.30(d) and 261.33(e), require a onetime notification.
Subsequent months during which the industrial user discharges more than such quantities of any hazardous waste do not require additional notification.
(3) In the case of any new regulations under Section 3001 of the RCRA identifying additional characteristics of hazardous waste or listing any additional substance as a hazardous waste, the industrial user must notify the POTW, the EPA Regional Waste Management Waste Division Director, and State hazardous waste authorities of the discharge of such substance within ninety days of the effective date of such regulations.
(4) In the case of any notification made under this subsection, the industrial user shall certify that it has a program in place to reduce the volume and toxicity of hazardous wastes generated to the degree it has determined to be economically practical.
(j) Pollutant Analysis Method Requirements. All pollutant analyses, including sampling techniques, to be submitted as part of a wastewater discharge permit application or report, shall he performed in accordance with the techniques prescribed in 40 CFR Part 136, unless otherwise specified in an applicable categorical pretreatment standard. If 40 CFR Part 136 does not contain sampling or analytical techniques for the pollutant in question, sampling and analyses must be performed in accordance with procedures approved by the EPA. The analytical method selected must be of equal or greater sensitivity than the general sewer use requirements of Section 1045.09.
(k) Wastewater Sample Collection.
(1) Except as indicated in paragraph (k)(2) hereof, below, the industrial user must collect wastewater samples using flow-proportional composite collection techniques. In the event flow-proportional sampling is infeasible, the Enforcing Officer may authorize the use of time-proportional sampling or through a minimum of four grab samples where the user demonstrates that this will provide a representative sample of the effluent being discharged. In addition, grab samples may be required to show compliance with instantaneous discharge limits.
(2) Samples for oil and grease, temperature, pH, cyanide, phenols, toxicity sulfides, and volatile organic chemicals must be obtained using grab collection techniques.
(3) The industrial user shall be required to demonstrate the accuracy of the sample results, including, but not limited to, re-analysis. Should there continue to be discrepancies between the sample results of the industrial user and those of the POTW, the POTW shall have the discretion to authorize a referral to a third party laboratory whose results shall be final. All costs for such referral shall be borne by the industrial user.
(1) Determination of Noncompliance. The Enforcing Officer may use a grab sample to determine noncompliance with pretreatment standards if such sample exceeds the product of the permit limit multiplied by the applicable criteria (AB).
(m) Determination of Submission Date for Written Reports. Written reports will be deemed to have been submitted on the date postmarked. For reports which are not mailed, postage prepaid, into a mail facility serviced by the U.S. Postal Service, the date of receipt of the report shall govern.
(n) Records Retention and Inspection. Industrial users shall retain, and make available for inspection and copying, all records and information required to be retained under this chapter. These records shall remain available for a period of at least three years. This period shall be automatically extended for the duration of any litigation concerning compliance with this chapter, or where the industrial user has been specifically notified of a longer retention period by the Enforcing Officer.
(Ord. 775. Passed 7-15-98.)